CENTRAL
CIVIL SERVICES
(LEAVE
TRAVEL CONCESSION) RULES, 1988
Kindly note that the amendments may not be reflected in this
1. Short
title, commencement and application. –
(1) These rules may be
called the Central Civil Services (Leave Travel Concession) Rules, 1988.
(2) They shall come into
force on the date of their publication in the Official Gazette.
(3) Subject to the
provisions of sub-rule (4), these rules shall apply to all persons –
(i) who are appointed to
civil services and posts including civilian Government servants in the Defence
Services in connection with the affairs of the Union;
(ii) who are employed under
a State Government and who are on deputation with the Central Government;
(iii) who are appointed on
contract basis; and
(iv) who are re-employed
after their retirement.
(4) These rules shall not
apply to –
(a) Government servants not
in whole-time employment;
(b) persons in casual and
daily rated employment;
(c) persons paid from
contingencies;
(d) Railway servants;
(e) members of the Armed
Forces;
(f) local recruits in
Indian Missions abroad; and
(g) persons eligible to any
other form of travel concession available during leave or otherwise.
2. Special provisions regarding certain categories of employees –
(1) In the case of persons
belonging to categories mentioned in clauses (ii), (iii) and (iv) of sub-rule
(3) of Rule 1, the leave travel concessions shall be admissible on completion
of one year’s continuous service under the Central Government and provided that
it is certified by the appropriate administrative authority that the employee
concerned is likely to continue to serve under the Central Government for a
period of at least two years in the case of Leave Travel Concession to hometown
and at least four years in the case of leave travel concession to any place in
India to be reckoned from the date of his joining the post under the Central
Government.
(2) In the case of officers
appointed on contract basis, where the initial contract is for one year but is
later extended, the total duration of the contract will be taken into account
for the purpose of leave travel concession.
(3) In the case of persons
re-employed, immediately after retirement without any break, the period of
re-employed service will be treated as continuous with the previous service for
the purpose of leave travel concession and the concession allowed for the
re-employed period, provided that the leave travel concession would have been
admissible to the re-employed officer had he not retired but had continued as
serving officer.
Illustration:- If an officer has availed of the concession to visit any place
in India in respect of a block of four years before his retirement and he is
re-employed without any break, he cannot avail this concession till the expiry
of the particular block of four years.
3. Scope – The
leave travel concession will cover the Government servant himself and his
family.
4. Definitions.- In
these Rules, unless the context otherwise requires, -
(a) "a place
in India" will cover any place within the territory of India,
whether it is on the mainland India or overseas;
(b) "controlling
officer" means an officer declared as such under Supplementary
Rule 191;
(c) "Disciplinary
Authority" shall have the same meaning as assigned in clause (g)
of Rule 2 of the Central Civil Services (Classification, Control and Appeal)
Rules, 1965;
(d) "Family" means:-
(i) the Government
servant’s wife or husband, as the case may be, and two surviving unmarried
children or step children wholly dependent on the Government servant,
irrespective of whether they are residing with the Government servant or not;
(ii) married daughters who
have been divorced, abandoned or separated from their husbands and widowed
daughters and are residing with the Government servant and are wholly dependent
on the Government servant;
(iii) parents and/or step
mother residing with and wholly dependent on the Government servant;
(iv) unmarried minor
brothers as well as unmarried, divorced, abandoned, separated from their
husbands or widowed sisters residing with and wholly dependent on the
Government servant, provided their parents are either not alive or are
themselves wholly dependent on the Government servant.
EXPLANATIONS:
1. The restriction of the
concession to only two surviving children or step children shall not be
applicable in respect of ( i) those employees who already have more than two
children prior to the coming into force of this restriction i.e. 20.10.1997;
(ii) children born within one year of the coming into force of this
restriction; (iii) where the number of children exceeds two as a result of
second child birth resulting in multiple births.
2. Not more than one wife
is included in the term "Family" for the purpose of these Rules.
However, if a Government servant has two legally wedded wives and the second
marriage is with the specific permission of the Government, the second wife
shall also be included in the definition of "Family".
3. Though it is not
necessary for the spouse and children to reside with the Government servant so
as to be eligible for the Leave Travel Concession, the concession in their
cases shall, however, be restricted to the actual distance traveled or the
distance between the headquarters/place of posting of the Government servant
and the hometown/place of visit, whichever is less.
4. Children of divorced,
abandoned, separated from their husbands or widowed sisters are not included in
the term "Family".
5. A member of the family
whose income from all sources, including pension, temporary increase in pension
but excluding dearness relief on pension or stipend etc. does not exceed
Rs.1500 p.m. is deemed to be wholly dependent on the Government servant.
(e) "hometown" means
the town, village or any other place declared as such by the Government servant
and accepted by the controlling officer;
(f) "shortest
direct route" shall have the same meaning as given in Supplementary
Rule 30 and orders issued thereunder from time to time.
Govt. of India’s Decision
(1) LTC to a newly married husband of a female
Government servant.
When a female Govt. servant proceeds to her
hometown, availing of the Leave Travel Concession and gets married in the
hometown, LTC may be allowed also to be husband of the female Govt. servant,
for the journey performed by him from the hometown to the headquarters of the
female Govt. servant.
[OM No. 48/2/65-Ests.(A), dated 2.4.1965]
(2) On the recommendations of Task Force, Govt.
have decided that the existing LTC Scheme for Central Govt. servants as amended
from time to time, shall be modified to the extent indicated below with
immediate effect-
(i) Advance on account of LTC may be sanctioned
by the Head of the Office instead of by the Controlling Officer.
(ii) Where the shortest route by which the
journey is required to be performed is disrupted due to accidents or other
causes, the power to grant reimbursement by the actual route traveled may be exercised
by the Controlling Authority, instead of by the Department of Personnel and
Administrative Reforms in consultation with the Ministry of Finance (Department
of Expenditure) as at present.
(iv) ***
(v) ***
(vi) LTC to visit hometown in a block of two
years and to any place in India once in four years will be allowed both ways
during leave preparatory to retirement provided the return journey is completed
before the expiry of the leave preparatory to retirement.
[ MHA OM No. 31011/1/77-Ests.(A) dated 1.10.1977]
(3) What is the scope of the expression
"any place in India"?
The expression "any place in India"
will cover any place within the territory of India whether it is on the
mainland, or overseas. If there are any local restrictions on visits to places
in border areas, it is the responsibility of the Govt. servant undertaking the
visit to fulfil the conditions for visit to the places which are subject to
local restrictions.
***
(4) Condition of "residing with"
waived in respect of spouse and children.
It has been decided that in cases where the
Government servant has left his/her spouse and the dependent children at place
other than his/her Headquarters, he may be allowed LTC in respect of them from
the place of their residence to hometown in a block of 2 years or any place in
India in a block of 4 years, as the case may be, but the reimbursement should
in no case exceed the actual distance traveled by the family or the distance
between the headquarters/place of posting of Govt. servant and the place visited/hometown,
whichever is less. In the case of other members falling within the definition
of "family" the existing conditions and restrictions will continue to
be in force.
[DOPT OM No. 31011/14/86-Est.(A), dated
8.5.1987]
5. Change of Hometown.- The hometown once declared and accepted by the controlling
officer shall be treated as final. In exceptional circumstances, the Head of
the Department or if the Government servant himself is the Head of the
Department, the Administrative Ministry, may authorise a change in such
declaration provided that such a change shall not be made more than once during
the service of a Government servant.
Govt. of India Decisions
(1) From time to time enquiries have been
received as to how exactly the “home town” should be determined. The
conditions of ownership of property and permanent residence of relatives laid
down in para 1 (4) of this Ministry’s Office Memorandum of 11th October,
1956 are only illustrative and not exhaustive for determining one’s home
town.The correct test to determine whether a place declared by a Government
servant may be accepted as his hometown or not is to check whether it is the
place where the Govt. servant would normally reside but for his absence from
such a station for service under Government. The criteria mentioned below may,
therefore, be applied to determine whether the Govt. servant’s declaration may
be accepted-
(i) Whether the place declared by Government
servant is the one which requires his physical presence at intervals for
discharging various domestic and social obligations, and if so, whether after
his entry into service, the Government servant had been visiting that place
frequently.
(ii) Whether the Government servant owns
residential property in that place or whether he is a member of a joint family
having such property there.
(iii) Whether his near relations are resident in
that place.
(iv) Whether, prior to his entry into Government
service, the Government servant had been living there for some years.
NOTE.- The criteria, one after the other, need
be applied only in cases where the immediately preceding criterion is not
satisfied.
Where the Government servant or the family of
which he is a member owns a residential or landed property in more than one
place, it is left to the Government servant to make a choice giving reasons for
the same, provided that the decision of the Controlling Officer whether or not
to accept such place as the hometown of the Government servant shall be final.
Where the presence of near relations at a
particular place is to be the determining criterion for the acceptance of
declaration of ‘hometown’ the presence of near relations should be a more or
less permanent nature.
2. It has been
decided, in view of the comprehensive revised definition of “home
town”, to give further opportunity to declare the home towns afresh
within a time limit (i.e. by the 31st October, 1958)
to all those who might be affected by the revised definition (e.g.
whose earlier declarations were rejected but who would now become eligible to
declare particular places as their hometowns, or who might like to have a
change affected in the light of the revised criteria). Such fresh
declaration after approval by the Controlling Officer
will be treated as the “first declaration” and not as a
change of declaration in terms of para 1 (4) of this Ministry’s Office
Memorandum No.43/1/56-Estt. Part II, dated the 11th October,
1956.
3. Those Government
servants who because of the revised definition now become eligible for the
leave travel concession would, however, be eligible only
for the concessions commencing from the one relating to the 1958-59 block.
(MHA OM No. 43/15/57-Ests. (A) dated 24.6.1958)
6. Declaration of place of visit under Leave Travel Concession to
any place in India.-
When the concession to
visit any place in India is proposed to be availed of by a Government servant
or any member of the family of such Government servant, the intended place of
visit shall be declared by the Government servant in advance to his controlling
officer. The declared place of visit may be changed before the commencement of
the journey with the approval of his controlling officer but it may not be
changed after the commencement of the journey except in exceptional
circumstances where it is established that the request for change could not be
made before the commencement of the journey owing to circumstances beyond the
control of the Govt. servant. This relaxation may be made by the Administrative
Ministry/Department or by the Head of the Department, as the case may be.
7. Admissibility
of Leave Travel Concession.-
(1) The leave travel
concession shall be admissible to persons of the categories specified in
clauses ( i ) and (iii) of sub-rule (3) of Rule 1 only, if they have completed
one year’s continuous service under the Central Government on the date of
journey performed by him or his family, as the case may be, to avail of the
concession.
(2) The leave travel
concession shall be admissible during any period of leave, including casual
leave and special casual leave.
Govt. of India Decision
(1) *** In every case the journey should be to
the home and back but it need not necessarily commence from or end at the
headquarters of the Government servant either in his own case or in the case of
the family. But the assistance admissible will be the amount admissible for the
actual distance traveled, limited to the amount that would have been admissible
had the journey been performed between the headquarters and the ‘home’ of the
Government servant.
*** In the case of a Government servant serving
in a vacation department, vacation will be treated as regular leave for the
purpose of this concession.
***
The class of railway accommodation to which a
Government servant and his family will be entitled is the class to which he is
entitled under the normal rules at the time the journeys are undertaken.***
*** The Government servants should inform the
Controlling Officer before journeys for which assistance under this scheme will
be claimed are undertaken. They should also produce evidence of their having
actually performed the journey, for example, serial numbers of railway tickets,
etc.
A record of all assistance granted under these
orders shall be suitably maintained. In the case of Gazetted Officers, the
record shall be maintained by the Accounts Officer concerned. In the case of
non-gazetted staff, the record should be in the form of entries in the service book
or other appropriate service records and should indicate the date or dates on
which the journey or journeys to the "home" commenced. The authority
responsible for the maintenance of the service record shall ensure that on
every occasion a Government servant proceeds on leave which is entered in that
record, the fact whether or not he availed of the travel assistance under these
orders is indicated.
[MHA OM No. 43/1/55-Estt.(A) –Part-II dated
11.10.56]
(2.) LTC not admissible on resignation
The concession will not, however, be admissible
to a Government servant who proceeds on regular leave and then resigns his post
without returning to duty.
(3.) LTC to hometown outside India
A Government servant who declares, subject to
the satisfaction of the Controlling Officer, that his hometown is outside
India, will also be entitled to the leave travel concession for visiting his
hometown. Government’s assistance in such a case will be limited to the share
of the fares for journey (i ) up to and from the railway station (by the
shortest route) nearest to the hometown or (ii) the railway station for the
nearest port of embarkation/disembarkation in India. The term "nearest
port" for this purpose means the port in India nearest to the hometown of
the Government servant.
*** Family can perform journey separately
Where a Government servant and his family
perform journeys separately, there is no objection to his presenting separate
claims. In each case, however, the claim should be for both outward and inward journeys.***
[MHA O.M. No. 43/5/57-Ests.(A) dated 4.9.1957]
(4.) An officer who is his own Controlling
Officer for purposes of travelling allowance should make the initial or any
subsequent declaration of his hometown to his next superior administrative authority
for acceptance. This procedure should also be followed in cases where
declarations have already been sent direct to the Accounts Officers concerned
by officers who are their own Controlling Officers. The Comptroller and Auditor
General and Secretaries to Government will, however, communicate the initial
declaration of hometowns as well as any subsequent declaration for change
therein direct to the Accounts Officers concerned.
[MHA OM No. 43/5/57-Ests.(A) dated 11.2.1958]
(5.) Entitlement of LTC in special cases
Leave travel concession will be admissible to
the members of Government servant’s family with reference to the facts existing
at the time of forward and return journeys independently. The following types
of cases are given by way of illustrations:-
I. Entitled to reimbursement in respect of
outward journey only:
(i) A dependent son/daughter getting employment
or getting married after going to hometown or remaining there for prosecution
of studies.
(ii) The family having performed the journey to
hometown have no intention of completing the return journey from hometown,
provided the Government servant foregoes in writing the concession in respect
of the return journey if performed by the family members at a subsequent date.
II. Entitled to reimbursement in respect of the
return journey only:
(i) A newly married wife coming from hometown to
headquarters station or a wife who has been living long at hometown and did not
avail herself of the leave travel concession in respect of the outward journey.
(ii) A dependent son/daughter returning with
parents or coming along from hometown where he/she has been prosecuting studies
or living with grandparents, etc.
(iii) A child who was previously below
five/twelve years of age but has completed five/twelve years of age only at the
time of the return journey.
(iv) A child legally adopted by a Govt. servant
while staying in the hometown.
[MHA OM No. 43/10/58-Ests.(A), dated 11.12.1958]
(6.) LTC to industrial & work-charged staff-
Industrial and work-charged staff who are
entitled to regular leave will also be eligible to avail of the Leave Travel
Concession in the same manner as other Central Govt. employees. The first block
in their case would be 1960-61.
*** *** *** ***
[MHA OM No. 6/7/59-Ests.(A), dated 15.6.1960]
(7) LTC in combination with transfer/tour
TA-Mode of Regularisation.
Normally, the following types of cases are
likely to arise when a Govt. servant combines a journey on LTC with one on
transfer or tour:-
(i) Leave Travel Concession in combination with
transfer journey-. An officer going to hometown on regular leave proceeds
therefrom on transfer to the new headquarters.
(ii) Leave Travel Concession in combination with
tour journey.-
(a) An officer proceeding with proper prior
permission to hometown on regular leave from a tour station and returns to
headquarters direct from hometown; and
(b) an officer proceeding to a tour station from
hometown with proper prior permission and returns to headquarters therefrom.
It has been decided that the combined claims in
such cases should be regulated as indicated below-
(a) In the cases of the category of para (i)
above, the officer may be allowed as his minimum entitlement transfer
travelling allowance under SR 124 or SR 126, as the case may be. He may be
allowed in addition, Leave Travel Concession under the rules to the extent the
distance from old headquarters to hometown and from hometown to the new
headquarters exceeds the distance for which transfer-travelling allowance is
admissible.
In cases where the distance for which Leave
Travel Concession, however, be open to the Govt. servant not to avail of the
Leave Travel Concession at all, being permitted to avail of it on some other
occasion within the block period, subject to other conditions being fulfilled.
The option has to be exercised in respect of
self and the members of the family at the time of preferring claim for transfer
travelling allowance.
When Leave Travel Concession is not availed of,
the Leave Travel Concession advance, if any, taken by the Govt. servant should
be adjusted against his travelling allowance entitlement.
(b) In the case of the category of para (ii) (a)
above, travelling allowance as on tour may be allowed for the journey from the
headquarters to the tour station from which the Government servant proceeds to
hometown and Leave Travel Concession for the journey from tour station to
hometown and back to headquarters deeming the tour station as the starting
point for the onward journey.
The limitation contained in para 1 (3) of
Ministry of Home Affairs, Office Memorandum No. 43/1/55-Ests.(A)-Part II, dated
the 11th October, 1956, will be applicable in computing the
amount of Leave Travel Concession admissible.
(c) In the case of the category of para (ii) (b)
above, Leave Travel Concession as admissible under the rules may be allowed
from headquarters to hometown and travelling allowance as on tour for the
journey from hometown to tour station and back to headquarters.
In cases falling under para (ii) the provisions
of Ministry of Finance, Office Memorandum No. F. 5 (44)-E.IV/48, dated the 23rd April,
1948 (given below), will have to be complied with.
Extract of OM dated 23.4.1948, referred to
above.
It has come to notice that cases of transfer of
charge of an office elsewhere than at headquarters are becoming somewhat more
frequent than normally. In the circumstances, it has been decided that to
ensure prevention of any possible abuse of the spirit of the rules it will meet
the object in view if orders in all such cases are issued by an officer not
below the rank of Joint Secretary of a Ministry of the Government of India or
embody the fact of his approval having been given.
(MHA OM No. F.43/15/59-Ests.(A), dated
19.7.1960)
(8) LTC to India based officers serving in India
Missions/Posts abroad
The cases of India based officers and members of
staff serving in India Missions/Posts abroad when they come to India on home
leave or home leave- cum-transfer will be divided into the following three
types for the purpose of LTC:-
(i) Officers coming on home leave and going back
to their old posts on the expiry of leave.
(ii) (a) Officers coming on
home leave-cum-transfer to a post in India.
(b)
Officers going on home leave-cum-transfer to a post outside India.
(iii) Officers coming on leave-cum-transfer to a
post in another foreign country.
For the first category, the port of
disembarkation in India on the approved route will be reckoned as the starting
point for the commencement of the leave travel concession to the hometown and
the reimbursement allowed at par with that admissible to employees in India.
(a) In regard to the category of officers at
(ii) (a) above, the journey will be performed from the port of disembarkation
in India to the new Headquarters via the hometown. The officer may be allowed
as his minimum entitlement transfer travelling allowance under IFS Rules, 1954,
as modified from time to time. He may be allowed, in addition, leave travel
concession under the rules to the extent the distance from the port of
disembarkation to hometown and from hometown to the new headquarters exceeds
the distance from which transfer travelling allowance is admissible ***. (For
officers whose hometowns are en route on the journey from the port of
disembarkation to the new headquarters, or in case where the distance for which
leave travel concession would be admissible as above is negligible it will be
preferable to claim transfer travelling allowance only.)
(b) In regard to category of officers at (ii)
(b) above, the journey will be performed from the headquarters in India to the
port of embarkation in India via the home town. The officer may be allowed as
his minimum entitlement transfer Travelling Allowance under IFS Rules, 1954, as
modified from time to time. He may be allowed, in addition, leave travel
concession under the rules to the extent the distance from headquarters in
India to hometown and from hometown to the port of embarkation in India exceeds
the distance for which transfer travelling allowance is admissible . (For
officers whose hometowns are en- route to the journey from headquarters in
India to the port of embarkation, or in cases where the distance for which
Leave Travel Concessions would be admissible as above is negligible, it will be
preferable to claim transfer travelling allowance only.)
The third category of officials may be allowed
as his minimum entitlement transfer TA under IFS Rules, 1954, as modified from
time to time. He may be allowed, in addition, Leave Travel Concession under the
rules to the extent the distance from the port of disembarkation to hometown
and from hometown to the port of embarkation exceeds the distance for which
transfer traveling allowance is admissible.*** (For officers whose hometowns
are en route of port of disembarkation to the port of embarkation, or in case
where the distance, for which Leave Travel Concession would be admissible as
above, is negligible, it would be advantageous to claim transfer traveling
allowance throughout and no Leave Travel Concession will hence be admissible.)
(MHA Letter No. 43/7/59-Ests.(A), dated
6.7.1959)
(9) LTC to officers of autonomous bodies deputed
to Central Government.
The officers of autonomous bodies deputed to
Central Govt. will be treated as temporary Government servants during the
period of their deputation with the Central Government and allowed Leave Travel
Concession accordingly.
(MHA Letter No. 43/6/59-Ests.(A), dated
24.7.1959)
(10) LTC within India to the staff of the Indian
Aid Mission in Nepal and other personnel sent to Nepal under India’s Aid
Programme.
The point of commencement/end of the
forward/return journey in India for the purpose of Leave Travel Concession in
respect of the staff will be the nearest Railway Station in India to the place
of posting of the staff in Nepal from which they actually commence their onward
journeys/complete their return journeys. When the officer is coming to India on
home leave-cum-transfer, the journey will be performed from the place of entry
in India to the new headquarters via the home town. For the journey from the
place of entry to the home town, Leave Travel Concession would be admissible
and for the journey from home town to headquarters, transfer TA restricted to
what would be admissible had the journey been performed directly from the place
of entry in India to the headquarters, will be permitted. (For officers whose
home towns are en route on the journey from the place of entry in India to the
new headquarters, it would be preferable to claim only transfer TA throughout
and no leave travel concession will hence be admissible.)
(MHA Letter No. 43/7/59-Ests.(A), dated
10.9.1959 and
31011/8/78-Ests.(A), dated 14.3.1980)
(11) LTC to officers of All India Services.
They or the members of their families will not
be entitled to avail of the concessions for a particular block, if they or the
members of their family, had availed of the concessions from the State Govt.
for that block before being deputed to service in connection with the affairs
of the Union. Similarly, on reversion to the State Govt., they will not be
entitled to the concession for a particular block period, if concessions for
that block had been availed of, while the officer was serving in connection with
the affairs of the Union.
The expenditure incurred on account of Leave
Travel Concessions availed of by such officers and/or their families during the
period of their deputation with the Centre, shall be borne by the Central Govt.
and the expenditure on concessions earned by these officers during the period
of their deputation with the Centre but not availed of during that period, will
be borne by the State Govt. concerned.
(MHA OM No. 16/1/69-AIS(II), dated 15.7.1969)
(12) Admissibility of LTC to Central Govt.
servants deputed to other than top posts in the Public Sector Undertakings,
etc.
The deputationists may be given an option either
to choose the Leave Travel Concession admissible to the corresponding employees
of the Public Sector Undertakings or under the Central Govt. Rules, whichever
is more favourable to them. However, a Central Govt. servant deputed to a
Public Sector Undertaking would not be entitled to avail of the LTC from the
Public Sector Undertaking concerned for self and/or his family for the duration
of the block of two years, if he and/or his family, as the case may be, had
already availed of the concession under the Central Govt. during the block; and
on reversion if the Central Govt. employee and/or his family has availed of LTC
under the rules of the Public Sector Undertaking concerned, he would not be
entitled to LTC under the Central Govt. for the duration of the block in which
he had already availed of this concession. There may also be cases where a
Govt. servant exercises an option to avail the LTC under the rules of the
Public Sector Undertakings but could not actually avail the concession during
the term of service in the Undertakings. In such a case, on reversion to Govt.
service, the Govt. servant and his family should be entitled to avail the
concession for a particular block only under the Central Govt. Rules.
(DPAR OM No. 43/2/60-Ests.(A), dated 7.7.1971)
(13) Reimbursement of Special Supplementary
Charges for travel by Super Fast Express trains.
Doubts have been expressed as to whether the
Special Supplementary Charges levied by the Railways for travel by Super Fast
Express trains in reserved accommodation could be reimbursed in respect of
journeys on Leave Travel Concession. In view of the provisions of Ministry of
Finance (Department of Expenditure), OM No. 19023/2/73-E.IV(B), dated the 6th August,
1973 (not reproduced), under which the said special supplementary charges could
be reimbursed for journeys on transfer, it is hereby clarified that those
charges may also be reimbursed in respect of journeys on Leave Travel
Concession.***
In cases where the journey for which Leave
Travel Concession claim is preferred is performed otherwise than by rail
between places connected by rail and the claim is restricted to the amount
which would have been admissible had the journey been performed by rail, the
amount to be reimbursed shall not include the Special Supplementary Charges.
(DPAR OM No. 43/4/73-Ests.(A), dated 7.6.1974)
(14) LTC to Central Government servants deputed
to other than top posts in the Public Sector Undertakings.
Deputationists to posts, other than the top
posts, in Public Undertakings may be given an option either to choose the Leave
Travel Concessions as admissible to the corresponding employees of the Public
Sector Undertakings or as admissible under the Central Government Rules,
whichever is more favourable to them. A question has been raised whether fresh
option can be allowed in a case where the rules relating to Leave Travel
Concession are revised by the Undertaking concerned after the Govt. servant had
joined it on deputation and had exercised his option in terms of the aforesaid
Office Memorandum of 7.7.1971. It is clarified that a fresh option may be
allowed in such cases also.
(DPAR OM No. 43/5/74-Ests.(A), dated 16.1.1976)
(15) LTC to officials under suspension.
A question has been raised whether LTC is
admissible during the period of suspension. It is clarified that a Govt.
servant under suspension cannot avail of LTC as he cannot get any leave
including casual leave during the period of suspension. As he continues to be
in service during the period of suspension, members of his family are entitled
to LTC.
(All India Service Manual, Fifth Edition, Part
I, page 233)
(16) LTC to Central Govt. employees deputed to
top level posts in Public Sector Undertakings.
The undersigned is directed to refer to
paragraph 3 (v) of this Department’s OM No. F. 1 (3)-Est.(P-II)/80, dated
27.7.1981 (not reproduced), which inter alia provides that while on deputation
to a Public Sector Undertaking a Central Govt. employee will be allowed
concessions as admissible to corresponding employees of the Undertaking.
It has now been represented that while under the
Central Govt., LTC is available to Govt. employees, in some of the Public Sector
Undertakings similar concessions are not available.
When a Central Govt. employee is deputed to a
top level post in a Public Sector Undertaking, where LTC is not available, then
he will be eligible for the LTC as in the case of other Central Govt. employees
provided that provision for its admissibility has been incorporated in the
orders placing the employee on foreign service with the Undertaking concerned.
In those Public Sector Undertakings where the concession is available the
deputationist Govt. employees will be entitled only to those concessions. As
regards the Central Govt. employees already on foreign service with
Undertakings, where the concession is not available, action may be taken in
consultation with the Undertakings concerned to modify suitably the terms and
conditions of their deputation so as to make them eligible for the concession.
The cost of the concession in all such cases will, however, be met by the
Undertaking concerned.
(DOPT OM No. 2 (16)-Est. (P-II)/82, dated
6.3.1984)
(17) LTC to the Central Govt. employees while on
`Study Leave’ .
The leave travel concession is admissible to the
Central Govt. employees while on study leave. In such cases the claim are to be
regulated as under-
(a) For Self:
Government servant can avail LTC from the place
of study leave to any place in India/hometown, subject to the condition that
the reimbursement of fare should be restricted to the fare admissible for
travel between his headquarters station to any place in India/hometown or
actual expenditure, whichever is less;
(b) For the Family Members:
(i) When the family members are staying with the
Govt. servant at the place of his study leave :
The reimbursement will be as indicated at (a)
above;
(ii) When not staying at the place of study
leave:
The reimbursement will be as under the normal
terms and conditions of the LTC Scheme.
(DOPT OM No. 31011/1/88-Ests.(A), dated
30.3.1988)
(18) LTC when both husband and wife are
Government servants and are residing together.
According to the definition of family as given
under rule 4, which is applicable, in travel inter alia, for the purpose of
admissibility of LTC, the family of a Government servant includes wife or
husband, as the case may be, residing with the Government servant and children
residing with and wholly dependent upon the Govt. servant. In addition, it
includes the parents, sisters and minor brothers, if residing with and wholly
dependent upon the Government servant.
According to the existing position where both husband
and wife are Govt. servants and are residing together, they constitute one
family unit for the purpose of LTC and only one of them can claim this
concession and the other spouse travels as a member of his/her family. In such
a case, the Govt. servants are required to make a joint declaration of a common
hometown, which can be the hometown of either of the spouses or a third place.
Therefore, the spouse who avails the LTC as member of family of the other could
not claim the benefit separately for his/her own parents or dependent minor
brothers and sisters even if they were residing with him/her. On the other
hand, where a couple, both being Govt. servants, are residing separately can
claim the benefit of LTC individually for their dependent parents, minor
brothers and sisters and also declare two separate places as their respective
hometowns. Therefore, the husband and wife when both are Govt. employees and
are staying together suffer from certain disadvantages inasmuch as they have to
declare common hometown and only one of them can claim the benefit of LTC. The
matter has been considered in consultation with Ministry of Finance (Department
of Expenditure) and it has been decided that where husband and wife both are
Govt. servants, they could, at their option, choose to declare separate
hometown and both of them may claim the concession separately under the normal
provisions of CCS (LTC) Rules in respect of the members of their respective
families subject to the condition that if husband or wife avails the facility
as a member of the family of the other, he or she will not be entitled for
claiming the concession for self independently. Similarly, the children shall
be eligible for the benefit in one particular block as members of the family of
one of the parents only. All other conditions for admissibility of the LTC
shall continue to be applicable as per normal provisions of the scheme.
The above decision will be applicable to the
journeys performed for availing the LTC against the block years 1990-91 onwards.
(DOPT OM No. 31011/8/89-Est.(A), dated 8.5.1990)
(19) LTC facility for an escort accompanying
single handicapped Government servant.
It has been decided that LTC facility could be
allowed for an escort who accompanies a handicapped Govt. servant on the
journey subject to the following conditions:-
(i) Prior approval of the Head of the Department
concerned is obtained on each occasion.
(ii) The nature of physical disability of the
Govt. servant is such as to necessitate an escort for the journey. In case of
doubt, the decision of the Head of the Department will be final.
(3) The physically handicapped Govt. servant
does not have an adult family member.
(4) The Govt. servant and the escort avail of
the concession, if any, in the rail/bus fare as might be extended by
Railways/State Roadways authorities in such cases.
(5) Any other person who is entitled to LTC does
not accompany the handicapped Govt. servant on the journey.
(DOPT OM No. 31011/4/91-Estt. ( A) dated 9.7.91)
(20) LTC when an officer is deputed for training in India or
abroad.
(i) In case the officer is deputed for training, the place of
training automatically becomes the headquarters of the Govt. servant and such
cases present no difficulty in deciding the admissibility of the LTC to the
Govt. servant himself and the members of the family.
(ii) Normally, the headquarters of a Govt. servant deputed for
training either in India or abroad continue to be at the place from where he
proceeds for training unless under the provisions of SR 59, the competent
authority changes his headquarters during the training period for the purpose
of traveling allowances on tour. Where the competent authority changes his
headquarters under SR 59 the new headquarters will have to be reckoned for the
purpose of LTC also. If no change of headquarters is effected in respect of
those who are deputed for training in India, the trainees are treated as on
tour from their original headquarters and are sanctioned traveling allowance as
on tour by the competent authority under SR 164. In such cases, if the Govt.
servant proceeds on regular leave from the training station and wants to avail
of the LTC, the concession should be allowed in respect of the Govt. servant
himself for the journeys from the place of training to the hometown and back to
the place of training or the headquarters on the expiry of the regular leave,
as the case may be. So far as the members of his family are concerned, the
starting point for the onward journey in such case will continue to be the
headquarters of the Govt. servant concerned.
(iii) In respect of officers who are deputed abroad for training,
the Government’s liability in respect of the Leave Travel Concession in respect
of the Govt. servant himself will be limited to the liability the Govt. would have
borne, if he had undertaken the journeys from the headquarters (from which he
proceeded for training abroad) or the headquarters declared under SR 59 to the
hometown and back. So far as members of his family are concerned, headquarters
from which he proceeded on training will be treated as the starting point for
the onward journey for the purpose of LTC.
(MHA OM No. 43/10/65-Estt. ( A) dated 7.8.65)
8. Types of leave travel concession.-
(a) The leave travel
concession to hometown shall be admissible irrespective of the distance between
the headquarters of the Government servant and his hometown, once in a block of
two calendar years, such as 1986-87, 1988-89 and so on.
(b) the leave travel
concession to any place in India shall be admissible irrespective of the
distance of the place of visit from the headquarters of the Government servant,
once in a block of four calendar years, such as 1986-89, 1990-93 and so on:
Provided that in the case
of a Government servant to whom leave travel concession to hometown is
admissible, the leave travel concession to any place in India availed of by him
shall be in lieu of, and adjusted against, the leave travel concession to
hometown available to him at the time of commencement of the journey;
(c) A Government servant
whose family lives away from him at his hometown may, in lieu of all
concessions under this scheme, including the leave travel concession to visit
any place in India once in a block of four years which would otherwise be
admissible to him and members of his family, choose to avail of leave travel
concession for self only to visit the hometown every year.
9. Counting of leave travel concession against particular blocks.-
A Government servant and
members of his family availing of leave travel concession may travel in
different groups at different times during a block of two of four years, as the
case may be. The concession so availed of will be counted against the block of
two years or four years within which the outward journey commenced, even if the
return journey was performed after the expiry of the block of two years or four
years. This will apply to availing of leave travel concession carried forward
in terms of Rule 10.
10. Carry over of leave travel concession.-
A Government servant who is
unable to avail of the leave travel concession within a particular block of two
years or four years may avail of the same within the first year of the next
block of two years or four years. If a Government servant is entitled to leave
travel concession to home town, he can carry forward the leave travel
concession to any place in India for a block of four years only if he has
carried forward the leave travel concession to home town in respect of the
second block of two years within the block of four years.
Government of India’s Decision
CCS (LTC) Rules, 1988-Extension of the grace
period of Home Town LTC block years 2002-2003.
It has been decided that the Government servants
who were eligible for the home town leave travel concession for the block years
2002-2003 or leave travel concession to visit to any place in India for the
block years 2002-2005 in lieu of home town block years 2002-2003 and who could
not avail it within the grace period up to 31.12.2004, may be allowed to avail
this facility up to 30th June, 2005, in relaxation of the CCS
(LTC) Rules, 1988.
A Government servant and
each member of his family may visit different places of their choice during a
block of four years. It shall not be necessary for members of family of a
Government servant to visit the same place as that visited by the Government servant
himself at any time earlier during the same block.
(A)
Journey by Air/Rail:
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*All
Govt. servants who are entitled to travel on LTC by First Class/AC 3-tier
Sleeper/AC Chair Car may, at their discretion, travel by AC 2-tier Sleeper in
cases where any of the trains connecting the originating and destination
stations concerned by the direct shortest route do not provide these three
classes of accommodation.
Travel by
Rajdhani Express Trains:
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Travel by
Shatabdi Express Trains:
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Note.-
Entitlement by Rajdhani/Shatabdi Trains would be applicable in cases where
journey is actually undertaken by these trains and not for determining
entitlement on notional basis. Both ends of the journey, i.e., place of start
of the journey and the destination should be directly connected by
Rajdhani/Shatabdi Express.
(B)
Journey by Sea or by River Steamer:
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Accommodation
entitlements for travel between the mainland and the Andaman & Nicobar
Group of Islands and the Lakshadweep Group of Islands by ships operated by the
Shipping Corporation of India Limited will be as follows:-
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(C) Journey
by Road:
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NOTE.- In all cases of
travel by AC Taxi, Taxi or Autorickshaw production of fare receipt will be
necessary.
(2) Journey by road.-
(i) Where a public
transport system as aforesaid does not exist, the assistance will be regulated
as in case of journeys undertaken on transfer.
(ii) Notwithstanding
anything contained in sub-rule ( 1 ) or Clauses ( i ) and (ii ) of sub-rule
(2), where a Govt. servant travelling by road takes a seat or seats in a bus,
van or other vehicle operated by Tourism Development Corporations in the Public
Sector, State Transport Corporations and Transport services run by other
Government or local bodies to visit any place in India, the reimbursement shall
be either the actual hire charges or the amount reimbursable on the journey to
the declared place of visit had the journey been undertaken by entitled class
by rail by the shortest direct route, whichever is less. Reimbursement shall
not be admissible for journey by a private car (owned, borrowed or hired), or a
bus, van or other vehicle owned by private operators.
(3) By Air.- The Govt.
servant may travel by air between places not connected by rail, where an
alternative means of travel is either not available or is more expensive.
(4) In regard to places in
territory of India connected by shipping services, the entitlement of a Govt.
servant to travel by ship will be regulated as in the case of journeys by ship
undertaken on transfer.
(5) Travel between places
not connected by any other means of transport.- For travel between
places not connected by any other means of transport, a Govt. servant can avail
of animal transport like pony, elephant, camel, etc. In such cases mileage
allowance will be admissible at the same rate as for journeys on transfer.
EXPLANATION.- For the
purpose of this Rule, "Pay" shall mean pay as defined in FR 9 (21)
(a) (I). [Now Basic pay + NPA+SI-vide GID (1) below SR 17 and OM, dated
7.6.1990.]
Govt. of India’s Decision
(1) Facility of LTC by air during winter only to
the Govt. servants posted in Ladakh Region.
It has been decided to grant LTC facility by air
during winter season to all the Central Govt. employees serving in the Ladakh
Region subject to the following conditions:-
(i) The facility of air travel will be
admissible only for the period from 15th November to 15th March.
(ii) The facility of air travel will be limited
to travel between Leh and Srinigar/Jammu/Chandigarh for the forward as well as
the return journey. This facility would, however, be admissible between Leh and
only one of these three places. The journeys between Srinagar/Jammu/Chandigarh
and the hometown or any other place of visit, as the case may be, will be
regulated by the normal entitlement of the Govt. servant concerned.
(iii) The air travel facility will be allowed to
the Govt. servant, his-her spouse and only two dependent children (up to 18
years for boys and 24 years for girls).
(DOPT OM. No. 31011/15/87-Ests.(A), dated
22.4.1988 and
31011/18/90-Estt.(A), dated 19.3.1991)
(2) LTC travel by air between New Delhi and
Srinagar
In relaxation of Rule 12 (1) of the CCS (LTC)
Rules, 1988, the Government have now decided to permit all Group A and B
Government servants to travel on LTC by Air Economy (Y) class in national
carrier between New Delhi and Srinagar for a period of two years and allow air
fare reimbursement accordingly. These orders shall apply to Government servants
who intend to visit Srinagar, by availing All India LTC, provided New Delhi is
the originating station or is en-route to Srinagar.
These orders shall take effect from the date of
issue.
(DOPT OM No. 31011/2/2003-Estt. (A) dated
16.6.2004)
(3) LTC to Central Government Employees-Travel
by State Tourism Development Corporation buses-Clarification-regarding.
The Staff Side has raised a demand in the
National Council (JCM) that the tours conducted by the ITDC/State Tourism
Development Corporations either in their own buses or buses hired or chartered
by them may be made admissible for availing the facility of Leave Travel
Concession. The matter has been reconsidered and it has been decided that tours
conducted by ITDC/State Tourism Development Corporations either in their own
buses or buses hired or chartered by them from outside will qualify for the
purpose of availing LTC facilities provided the ITDC/State Tourism Development
Corporations certify that the journey has actually been performed by the
Government servant and his family members for which he is claiming the LTC.
(DOPT OM No. 31011/6/2002-Estt. (A) dated. 30th July,
2002)
(4) Govt. servants entitled to travel by First
Class by rail may Travel by AC-III Tier.
The Govt. servants, who are entitled to travel
by First Class by rail, while on duty or on LTC, may, at their discretion,
travel by AC-III Tier by trains including Rajdhani Express Trains.
[M.F. OM No. F.19023/1/94-E.IV, dated 10.5.1995]
(5) Certain clarifications have been sought by
various Ministries/Departments from time to time. The doubts raised by various
authorities are clarified as under:-
Points raised Clarifications
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1. |
Can an employee be entitled to travel by air travel via a
station connected by air services even if the Home Town/declared place of
visit is not directly connected by air services? |
An employee can travel by entitled to travel by air the
national carriers (and not by private airlines) to airport nearest to the
Home Town or the declared place of visit in case where these are not directly
connected by air services. The air journey in such cases shall however, be
performed by the shortest direct route. |
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2. |
Entitlement for journey by train has been modified through
the Notification dated 28.7.1998, which came into force w. e. f. 1.10.1998.
How the entitlement will be determined for a journey performed prior to Ist
October, 1998? |
The entitlement of an officer is to be determined strictly
in terms of the orders in force and applicable on the date of commencement of
the outward journey. |
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3. |
If an employee commenced his outward journey before
1.10.1998 but returned after 1.10.1998, how his claim shall be regulated? |
The claim shall be regulated strictly in terms of the
orders in force on the date of commencement of the outward journey. |
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4. |
LTC orders provide for journey by AC chair car in Rajdhani
Express Trains by employees in the pay range of Rs. 4,100 and above but less
than Rs. 8,000. In cases where Chair Car is not provided, can an employee
travel by AC 3-tier sleeper on Such trains and claim reimbursement
accordingly? |
Travels by Rajdhani Express is a special concession
provided in the LTC Rules. In the circumstances, reimbursement of AC-3 Tier
sleeper fare on trains in which chair car accommodation is not provided will
not be permissible and the claim Shall be restricted only to the applicable
Chair Car fare. |
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5. |
LTC orders permit journeys by Rajdhani/Shatabdi Express
Trains. Can the entitlement be determined on notional basis? |
No. In order to be entitled to reimbursement of fares
applicable on Rajdhani or Shatabdi Express, the journeys in question have to
be actually performed by these trains. In cases where LTC journeys are
undertaken in trains other than Rajdhani or Shatabdi Express by a class of
accommodation higher than the one to which the employee is entitled to or by
an alternative mode of travel (e.g. by air) to which he/she is not entitled,
reimbursement of fares cannot be determined on a notional basis with
reference to the fares applicable by the entitled class on the
Rajdhani/Shatabdi Express. |
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6. |
LTC orders provide for journey by Rajdhani/Shatabdi
Express trains where both the originating and destination stations are
directly connected by these trains. Can an employee travel by these trains if
the Home-Town/declared place of visit is not directly connected by rail but
the nearest Railway Station is directly connected by Rajdhani/Shaatabdi
Trains? |
This will be permissible provided the employee concerned
is entitled to travel by Rajdhani/Shatabdi Express on LTC. |
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7. |
If the Home-town of an employee is connected by train but
is not directly connected by Rajdhani/Shatabdi Express Trains. In such a case
can the employee be entitled to travel partly by Rajdhani/Shatabdi Express
Trains and partly by other trains(s). |
If the journey is actually performed by Rajdhani/Shatabdi
Trains upto an enroute railway station by direct shortest route and
thereafter the journey is completed in a train other than Rajdhani/Shatabdi
trains, fare for both the types of trains by the entitled class would be
admissible for the respective portion of journey. |
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8. |
Whether reimbursement is permissible in cases where an
employee travels by a longer route or breaks journey when he is travelling
only by Rajdhani Express trains. Can the reimbursement in such cases be
restricted to the fare applicable on Rajdhani Express trains by the shortest
direct route or will only the ordinary train fare be admissible? |
Reimbursement of fares by the entitled class of
accommodation applicable on Rajdhani/Shatabdi Express by the shortest direct
route, shall be permissible provided all the legs of the journey are actually
performed exclusively by these trains and both the originating and
destination stations are directly connected by these trains. |
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9. |
If an employee travels partly by Rajdhani/Shatabadi
Express trains and partly by other train (s) or by any other mode of
transport, such as ship, bus, etc. how is the LTC claim to be regulated? |
As already clarified at Sl. No. 7 above, in cases where
travel on LTC is performed partly by Radjhani/Shatabadi Express and partly by
other trains/modes of transport the claim shall be reimbursable subject to
the condition that the journey is performed by the shortest route. |
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10. |
Certain places are not directly connected by trains and
one has to change train at nearest rail head. In such cases can journey be
undertaken up to nearest rail head which is connected by Rajdhani/Shatabadi
Express? |
Clarification in respect of Sl. No. 9 may be seen in this
connection. |
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11 |
If the originating and terminating points fall on the
routes of Rajdhani/Shatabadi Express Trains but these trains do not halt at
these stations, can an employee travel by Rajdhani/Shatabadi Express and
claim reimbursement? |
The employee can travel by Rajdhani/Shatabadi Express up
to the nearest enroute station which should not be beyond the destination
i.e. Home Town or the declared place of visit. |
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12 |
If two stations are connected by direct trains but the
route transversed by such trains is not the shortest, can the fare applicable
for travel by the direct longer route be reimbursed in full? |
Yes. Provided travel by the longer route on LTC has been
specifically recognized and approved by the Government in terms of the
separate orders issued in this regard from time to time. |
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13 |
Revised LTC orders permit travel by private vehicles i.e.
Taxi, Autorickshaw, etc. It may be clarified whether the orders prohibiting
LTC journeys by road in a private, hired vehicle or by own vehicles have been
withdrawn. If so, in such cases, can the claim be restricted to the bus fare
or the fare actually paid? |
Journeys on LTC by taxi, autorickshaw, etc. are
permissible only between places which are not connected by rail. This is
further subject to the condition that these modes of transports operate on a
regular basis from point to point with the specific approval of the State
Governments/Transport Authorities concerned and are authorized to ply as
public carriers. The existing restrictions on travel by private chartered
vehicles, own vehicles etc. shall, therefore, continue to be in force and
applicable. No reimbursement shall be permissible in such cases. |
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14 |
If journeys on LTC are performed by taxi or auto-rickshaw
between stations connected by rail and/or bus, can the LTC claim be
restricted to the bus fare? If not, what amount be admissible ? |
Journeys by taxi, autorickshaw etc. are permissible only
between places not connected by rail and subject to the further condition
that these operate on a regular basis from point to point with the specific
approval of the State Governments/ Transport Authorities concerned. Journeys
by these modes on LTC are not permissible between places connected by rail. |
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15 |
Can claims in respect of local journeys performed by taxi,
autorickshaw, etc. from the residence to the Railway Station, airport, etc.
and vice-versa be restricted to the applicable bus fare? |
Incidental expenditure incurred on local journeys between
the residence/place of stay and the airport/railway station/bus terminal are
not reimbursable. |
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16. |
LTC Rules provide that when a journey is performed by
taxi, autorickshaw etc. the claim shall be restricted to the entitled bus
fare. However, various State Roadways Corporations operate on the same route
but have different fare structures. How will the claim be regulated in such a
situation. |
When journey on LTC is actually undertaken by buses
operated by a State Roadways Corporation, the actual fare paid by the
entitled type of bus shall be reimbursable. As clarified against Sl. No. 13,
journeys on LTC by taxi, autorickshaw, etc. are permissible only between
places not connected by rail and subject to the conditions specified. When
journeys are performed by these modes and more than one State Roadways
Corporation operate on the route, the lowest fare applicable on the route is
reimbursable. |
(DOPT OM No. 31011/8/98-Estt. (A ) dated
31.3.99)
Related Circular :
Reimbursement under the leave travel concession scheme shall not
cover incidental expenses and expenditure incurred on local journeys.
Reimbursement for expenses of journey shall be allowed only on the basis of a
point to point journey on a through ticket over the shortest direct route.
Govt. of India’s Decision
LTC when journey performed by longer route
(1) When a Government servant or any member of
his family performs the journey by a longer route (which is not the cheapest)
in two different classes of railway accommodation, the entitled class rate will
be admissible for the corresponding proportion of the shortest or the cheapest
route and the lower class rate for the remaining mileage by such route.
Example.- If the total distance by the longer
route is 1,100 miles and that by the shortest route is 1,000 miles and if the
Government servant concerned has travelled the initial 800 miles by II Class
and the remaining 300 miles by I Class, Government’s share of reimbursement of
the expenditure incurred in this case should be as follows:-
(i) Mileage for which II Class fare will be
admissible-
Distance actually travelled by II Class X Total distance by the
shortest route
Total distance by the longer route
= 800 X1,000
=727 miles (roundly)
1,100
ii) Mileage for which II Class fare will be
admissible-
Distance actually travelled by I Class X Total distance by the
shortest route
Total distance by the longer route
= 300 X1,000 =273
miles (roundly)
1,100
(MHA OM No. 43/10/58-Ests.(A) dated 11.4.1958
and 29.5.1958 and F. 31011/9/78-Est.(A), dated 24.7..1980]
(2) Regulation of claims on Circular Tour
Ticket.
It has been decided that in a case where a Govt.
servant and/or his family avail(s) of the concessional circular tour ticket
offered by the Railways in conjunction with the LTC, the fare at the normal
rate for the entitled/lower class actually used between headquarters and
hometown by the shortest route*** of the to and fro journey should be
reimbursed to the Govt. servant.
(DPAR OM No. 35014/4/76-Ests.(A), dated
16.12.1976)
(3) Admissibility of reservation/sleeper charges
A Govt. servant and also members of his family
are eligible for the reimbursement of sleeper/reservation charges while
performing a journey by availing of the Leave Travel Concession, in Second
Class and for reservation charges while performing the journey in First Class
(Separate fare is not charged for sleeper accommodation where the journey is
performed in First Class).
(DPAR OM No.31011/6/78-Ests.(A), dated
9.10.1978)
(4) Admissibility of claims where the journey
commences/terminates at the place of residence of the Govt. servant and not the
place of duty.
Situations do arise when the Govt. servant is
forced to reside with his family at a place away from his headquarters for his
own reasons generally under the following circumstances:-
(i) The Govt. servant on his transfer from one
station to another continues to reside with his family at the old station even
after joining duty at the new station.
(ii) Due to non-availability of suitable
accommodation at reasonable rent in a metropolitan city or a costly place,
where he has to work, he prefers to live with his family away from his place of
duty and commutes daily from his residence to perform his duties.
The question has arisen whether in cases
referred to above, the LTC should be allowed only from the duty station or from
the place of residence of the Govt. servant and his family. This has been
considered in consultation with the Ministry of Finance and it has been decided
that where the Govt. servant and family live away from the place of duty for
any reason, LTC may be allowed from the place of residence to the place of
visit/hometown and back to the place of residence, subject to the condition
that the claim is restricted to the rail fare by the shortest direct route
between the duty station and the hometown or declared place of visit, as the
case may be. In such cases, the Govt. servant should furnish the reasons for
residing at a place other than place of duty and the controlling authority
should also satisfy itself regarding the genuineness of those reasons before
admitting the claim with reference to the place of residence.
(DOPT OM No. 31011/16/84-Est.(A), dated
11.6.1985)
(5) Regulation of LTC claim when the journey is
performed by Air.
The reimbursement of fare in cases where a Govt.
servant performs journeys on LTC by air between places connected by rail, may
be restricted to the fare of the entitled class by rail other than
Rajdhani/Shatabdi Express.
These provisions are, however, not applicable in
respect of journeys undertaken by private airlines.
(DOPT OM No.31011/1/95-Estt (A) dt. 28-4-1995)
A claim for reimbursement
of expenditure incurred on journey under leave travel concession shall be
submitted within three months after the completion of the return journey, if no
advance had been drawn. Failure to do so will entail forfeiture of the claim
and no relaxation shall be permissible in this regard.
15.
Grant of advance and adjustment thereof.-
(i) Advance may be granted to Government servants to enable them to
avail themselves of the concession. The amount of such advance in each case
shall be limited to four-fifths of the estimated amount, which Government would
have to reimburse in respect of the cost of the journey both ways.
(ii) If the family travels
separately from the Government servant, the advance may also be drawn
separately to the extent admissible.
(iii) The advance may be
drawn both for the forward and return journeys at the time of commencement of
the forward journey, provided the period of leave taken by the Government
servant or the period of anticipated absence of the members of the family does
not exceed three months or ninety days. If this limit is exceeded, then the
advance may be drawn for the outward journey only.
(iv) If the limit of 3
months or ninety days is exceeded after the advance had already been drawn for
both the journeys, one half of the advance should be refunded to the Government
forthwith.
(v) The advance should be
refunded in full if the outward journey is not commenced within 30 days of the
grant of advance. However, in cases where reservations can be made sixty days
before the proposed date of the outward journey and advance is granted
accordingly, the Government servant should produce the tickets within ten days
of the drawal of advance, irrespective of the date of commencement of the
journey.
(vi) Where an advance has
been drawn by a Government servant, the claim for reimbursement of the
expenditure incurred on the journey shall be submitted within one month of the
completion of the return journey. On a Government servant’s failure to do so,
he shall be required to refund the entire amount of advance forthwith in one
lump sum. No request for recovery of the advance in instalments shall be
entertained.
Govt. of India’s Decision
(1) Advance to an officer on deputation.
The following procedure may be followed for grant
of advance for Leave Travel Concession to an officer on deputation who,
immediately on reversion to his parent office, wishes to proceed on leave and
to join the parent office on the expiry of such leave:-
(a) In the leave application of the reverting
officer, the fact that he would be availing of the Leave Travel Concession
during the period of leave would have been mentioned by him. The borrowing
department may, while forwarding the leave application to the lending
department for sanction, inform the latter department that in the event of
leave being sanctioned, they would sanction advance to the extent admissible
under, and subject to the conditions laid down in, this Ministry’s Office
Memorandum No. 43/3/57-Ests.(A), dated the 1st April, 1958. On
receipt of intimation regarding sanction to leave, the controlling officer for
T.A. purposes in the borrowing department, in respect of the officer availing
of the Leave Travel Concession may sanction the advance and endorse a copy of
the lending department, which will keep a watch on the adjustment of Leave
Travel Concession advance.
(b) The procedure in (a) above may be made
applicable in the event of the reverting officer applying for leave and
intending to avail of, during the leave, the Leave Travel Concession himself or
with any or all members of his family. If during the period of leave in
question, any or all members of his family alone intend to avail of the
concession and not the Government servant himself, even then the procedure at
(a) above may also be made applicable.
(c) The Leave Travel Concession advance granted
by the borrowing department will be adjusted against the account of the
department/office which is ultimately liable to bear the expenditure on account
of the LTC availed of by the Government servant concerned and/or his family.
(MHA OM No. 43/9/64-Ests.(A), dated
7.12.1965)
(2) Relaxation of normal time-limit of six
months between commencement and completion of the journey by the family of a
Govt. servant.
It has been recommended by the Department of
Administrative Reforms that the powers for relaxation of time-limit fixed for
the return journey under this Ministry’s Office Memorandum, dated the 11thApril,
1958, may be delegated to Heads of Departments. The Ministry of Home Affairs
have accepted this recommendation. It has accordingly been decided that the
aforesaid power of relaxation of time-limit for the return journey of families
of Govt. servants shall be exercised by Heads of Departments, subject to the
conditions mentioned in the Office Memoranda under reference.
(MHA OM No. 43/3/68-Est.(A), dated 19.7.1968)
(3) Advance should be recovered in full and not
in installments.
A Govt. servant who is granted advance to enable
him/her and/or members of his/her family to avail himself/herself of the LTC
should refund it, in full, immediately, if the outward journey is not commenced
within thirty days of the drawl of advance. Subsequently, since the Railways
had raised the time-limit for reservation of seats/berths by six months (now
sixty days) before the date of the journey, it was decided vide Department of
Personnel & Training OM No. 31011/4/78 Est.(A), dated 1st September,
1978, that a Govt. servant can draw advance in respect of the journey proposed
to be performed under the LTC Scheme by himself/herself and/or by the members
of his/her family, sixty days before the proposed date of the outward journey.
In such cases, it was further decided that the Govt. servant should produce
railway tickets within ten days of the drawl of advance to the competent
authority to show that he/she has actually utilised the amount to purchase the
tickets.
It has, however, been noticed that, due to
administrative lapse in certain cases, the LTC advances which were not utilised
to purchase the tickets in time remained unrecovered for many months. This
Department takes a serious view of the matter. It is once again stressed that
the above provision should be strictly observed. Ministry of Finance, etc., are
requested to ensure that if the ticket is not purchased within the stipulated
time, or the ticket having been purchased, the journey is not performed for one
reason or the other, the full amount of the advance is recovered immediately,
and no request for deduction of advance in convenient monthly instalments is
entertained.
(DOPT OM No. 31011/11/85-Est.(A), dated
21.3.1986)
(4) Advance may be granted up to 90% of the
estimated Fare.
The President has been pleased to decide that
employees of the Lakshadweep and A&N Administrations may be sanctioned an
advance of 90% of the estimated ship fare from Island to Mainland and back for
availing Annual Free Sea Passage. It has also been decided to increase the
amount of advance for availing LTC from 80% to 90% of estimated fare in respect
of the Central Govt. employees.
(M.F. OM No. F. 17 (4)-E.II (A)/85, dated
8.9.1986)
Related Circular :
16. Fraudulent claim of leave travel
concession.-
( 1 ) If a decision is taken by the Disciplinary Authority to
initiate disciplinary proceedings against a Government servant on the charge of
preferring a fraudulent claim of leave travel concession, such Government
servant shall not be allowed the leave travel concession till the finalisation
of such disciplinary proceedings.
(2) If the disciplinary proceedings result in imposition of any of
the penalties specified in Rule 11 of the Central Civil Services (Classification,
Control and Appeal) Rules, 1965, the Government servant shall not be allowed
the next two sets of the leave travel concession in addition to the sets
already withheld during the pendancy of the disciplinary proceedings. For
reasons to be recorded in writing, the controlling authority can also disallow
more than two sets of leave travel concession.
(3) If the Government servant is fully exonerated of the charge of
fraudulent claim of leave travel concession, he shall be allowed to avail of the
concession withheld earlier as additional set (s) in future block years but
before the normal date of his superannuation.
EXPLANATION.- For the purpose of this rule, leave travel
concession to hometown and leave travel concession to any place in India as
specified in clauses (a) and (b) of Rule 8 shall constitute two sets of the
leave travel concession.
If there is any doubt regarding any of the provisions in these
rules, the matter shall be referred to the Government of India in the
Department of Personnel and Training, who shall decide the same.
Save as otherwise provided in these rules, where any Ministry or
Department of the Government is satisfied that the operation of any of these
rules causes undue hardship in any particular case, that Ministry or
Department, as the case may be, may, by order, for reasons to be recorded in
writing, dispense with or relax the requirements of that rule to such extent
and subject to such exception and conditions as it may consider necessary for
dealing with the case in a just and equitable manner:
Provided that no such order shall be made except with the
concurrence of the Department of Personnel and Training.
19. Saving.-
All the existing instructions which are not contrary to any of the
provisions of these rules and all instructions which cover matters not
specifically covered by these rules, shall continue to be in force until they
are amended, modified or cancelled.
FORMS
Application
Form for grant of LTC advance
1. Name of the Government
servant
2. Designation
3. Date of entering the
Central Government Service
4. Present pay +NPA+SI\
5. Whether permanent or
temporary
6. Home town as recorded in
the Service Book
7. Whether wife/husband is
employed and if so whether entitled to LTC
8. Whether the concession
is to be availed for visiting Home Town, and if so block for which LTC is to be
availed
9. (a) If the concession is
to visit "anywhere in India", the place to be visited.
(b)
Block for which to be availed
10. Single rail fare/bus
fare from the headquarters to home town/place of visit by shortest route
11. Persons in respect of
whom LTC is proposed to be availed:
|
Sl. No. |
Name and age |
Relationship |
|
|
|
|
12. Amount of advance
required …. ….. Rs.
I declare that the
particulars furnished above are true and correct to the best of my knowledge. I
undertake to produce the tickets for the outward journey within ten days of
receipt of the advance.
In the event of
cancellation of the journey or if I fail to produce the tickets within ten days
of receipt of advance, I undertake to refund the entire advance in one lumpsum.
Date Signature
CHECK
LIST
(For use
in Office)
1. Particulars in Cols. 1
to 6 verified
2. Amount entitled for
reimbursement
3. Advance admissible (90%
of amount in 2)
Advance of Rs……………may be
sanctioned.
D.A. J.A.O./S.O.
Form T.R.25 CENTRAL
GAR-14-C
Sub-Bill Sub-Bill
No………………….
LTC
LEAVE
TRAVEL CONCESSION BILL
For the Block of
years……………to ………………….
[ NOTE.- This bill should
be prepared in duplicate-one for payment and the other as office copy.]
PART A
(To be filled in by the
Government servant)
1. Name…………………………………….. 2.
Designation………………….
3. Pay………………………………
4. Headquarters………………..
5. Nature and period of
leave sanctioned:
Nature of leave from
………………From ………….To………………………
6. Particulars of members
of family in respect of whom the Leave Travel Concession has been claimed:
|
Sl. No. |
Name(s) |
Age |
Relationship with
the Govt. servant |
|
|
|
|
|
7.
Details of journey (s) performed by Government servant and the members of
his/her family.
|
Departure |
Arrival |
Distance in km |
Mode of travel |
Class of
Accommodation used |
No. of fares |
Fares paid |
Remarks |
|
|
|
|
|
|
|
|
|
8. Amount
of advance, if any, drawn … … … … …. Rs……………
9.
Particulars of journey (s) for which higher class of accommodation than the one
to which the Government servant is entitled, was used (Sanction No. and date to
be given):
|
Place From To |
Mode of conveyance |
Class to which
entitled |
Class by which
actually traveled |
No. of fares |
Fares paid Rs. P. |
|
|
|
|
|
|
|
10.
Particulars of journey(s) performed by road between places connected by rail:
|
Name of places From To |
Class to which
entitled |
Rail fare Rs. P. |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
CERTIFIED
THAT-
1. The
information as given above is true to the best of my knowledge and belief;
2. That
my husband/wife is not employed in Government service/that my husband/wife is
employed in Government service and the concession has not been availed of by
him/her separately for himself/herself or for any of the family members for the
concerned block of years……………to……………………….
3. That
my husband/wife for whom LTC is claimed by me is employed in………..(name of the
Public Sector Undertaking/Corporation/Autonomous Body. Etc.), which provides
Leave Travel Concession facilities but he/she has not preferred and will not
prefer, any claim in this behalf to his/her employer; and
4. That
my husband/wife for whom LTC is claimed by me is not employed in any Public
Sector Undertaking/Corporation/Autonomous Body. Financed wholly or partly by
the Central Government or a Local Body, which provides Leave Travel Concession
facilities to its employees and their families.
Date………..
Signature of Government servant
PART B
(To be filled in by the
Bill Section)
1. The net entitlement on
account of leave travel concession works out to Rs……………………….
(Rupees………………………………………………………………………………)
as detailed below-
(a) Railway/Air/Bus/Steamer
fare …. … …. …Rs. P.
(b) Less amount of advance
drawn vide Vr. No………, dated………..
Net amount
2. The expenditure is
debitable to…………………………………………….
Bill Clerk Drawing and
Disbursing Officer
(Initial) (Signature)
Countersigned
Controlling Officer
(Signature)
Certified that necessary
entries have been made in the Service Book of
Shri/Smt./Kum……………………………………………………..
(Signature of the Officer
authorized
to attest entries in the
Service Book)
REGISTER
OF LTC CLAIMS
|
Sl. No. |
Bill No. & Date
of Advance / Final Bill |
Name &
Designation of Govt. servant |
Block Year |
Place of visit |
For whom claimed |
Amount of Advance /
Final claim |
Bill No. & Date
of Adjust- -ment |
Date of Receipt of
claim |
Gross Amt. of the
bill |
Net Amt. |
Remarks |
|
(1) |
(2) |
(3) |
(4) |
(5) |
(6) |
(7) |
(8) |
(9) |
(10) |
(11) |
(12) |
NOTES.-
1.
Entries for advance bill should be made in red ink.
2. In
case of final claim where no advance has been drawn, columns (1) to (7) only
need to be filled up
3. In
case of adjustment bills, columns (9) to (12) against the S. No. of the advance
bill should be filled up while passing the net claim.
4. If net
amount of the adjustment bill is for a minus amount, particulars of recovery of
the balance should be indicated in column (12).
(1) The
two certificates one from the Controlling Officer and the other from the Govt.
servant concerned should be submitted to the audit authorities along with the
T.A. bills for travel concession.
CERTIFICATES
TO BE GIVEN BY THE
CONTROLLING OFFICER
Certified
–
(i) that
Shri/Shrimati/Kumari (name of the Government servant) ……………… has rendered
continuous service for one year or more on the date of commencing the outward
journey.
* (ii)
that necessary entries as required under para 3 of the Ministry of Home
Affairs, OM No. 43/1/55-Ests.(A)-Part II, dated the 11th October,
1956, have been made in the Service Book of Shri/Shrimati/Kumari.……………………
(Signature
and designation of the Controlling Officer)
CERTIFICATES
TO BE GIVEN BY THE
GOVERNMENT
SERVANT
1. I have
not submitted any other claim so far for Leave Travel Concession in respect of
myself or my family members in respect of the block of two years 19…… and
19…………
2. I have
already drawn TA for the Leave Travel Concession in respect of a journey
performed by me/my wife with ……………..children. This claim is in respect of the
journey performed by my wife/myself with ……………… children none of whom travelled
with the party on the earlier occasion.
3. The
journey has been performed by me/my wife with children to the declared
`hometown’, viz……………………
4. That
my husband/wife is not employed in Government service
That my
husband/wife is employed in Government service and the concession has not been
availed of by him/her separately for himself/herself or any of the family
members for the concerned block of two years.
Signature
of the Government servant
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