Post offices asked to keep "Drop Box" for Post Office Bank cheque

No. 112-08/2018-SB
Government of India
Ministry of Communications
Department of Posts
(FS Division)

Dak Bhawan New Delhi-110001
Dated: 07.12.2020.

To,
All Head of Circles

Sub: – Introduction of the system of “Dropbox” for depositing cheques in post-offices.-reg.

Respected Sir/Madam.

Kindly refer to this Division’s D.O.No. 112-08/2018-SB dated 13.09.2018 regarding DropBox system in post offices for cheque deposit.

In this regard, the undersigned is directed to request you to start the “DropBox” system for cheque deposit in post offices chosen for the purpose by the circle.

Following guidelines may be followed for the smooth operation of “DropBox” facility: –

1. DropBox facility should be provided in the Public Hall for easy access to the public.

2. The following instruction for dropping cheques should be placed beside the dropbox.

A. Please drop the cheque with filled pay-in-slip (SB-103) duly filled in all respects.
B. Please correct Account Number, also write cheque number, bank name in the pay-in-slip.
C. Please write contact number on the backside of pay-in-slip and cheque.
D. For Cheque amounting 50000 or more, PAN card no. should be mentioned in pay-in-slip.
E. For Cheque of PPF/SSA scheme please check your prescribed limit for the financial year.
F. For cheque of PPF/SSA account for a matured account should be extended first for depositing a cheque.
G. Post-dated and outdated cheque should not be dropped in the dropbox.
H. Non-CTS Cheques should not be dropped in the dropbox.
I. Cheque for the opening of New Accounts should not be dropped in dropbox.

3. DropBox opening timings may be fixed with reference to cheque clearance hours in the circle/Post Office.

4. Concerned PA should collect the Cheques from the dropbox twice in a day at a fixed timing, make a list of the Cheques & then handover respective counters for depositing/making entries.

5. Proper Supervision to be made by the concerned supervisor on this to avoid any discrepancy or irregularity.

6. In case of any discrepancy noticed the depositor should be intimated through phone/letter for completion of requisite details.

This issues with the approval of DDG(FS).

Yours Faithfully

(Devendra Sharma)
Assistant Director (SB-II)