How to apply for GPRA via Esampada and E Awas

What is E Sampada?

E Sampada is a housing ministry portal that allows central government employees to apply for affordable housing at their work location through the General Pool Residential Accommodation (GPRA) system. Through its Automated System of Allotment, the Directorate of Estates administers the allotment of Residential Government Residential Accommodation. Previously, these allotments were handled by the E-Awas Delhi portal.

To apply for subsidised housing through the e-Sampada portal, the applicant must follow specific guidelines and meet the eligibility criteria.

E Sampada: What is GPRA?

General Pool Residential Accommodation (GPRA) is a central government scheme that uses Esampada to provide residential housing to eligible central government employees. These are administered by the E Awas Directorate of Estates (DoE) in Delhi and are allotted in accordance with the provisions of the Allotment of Government Residences Rules, 1963, in Delhi and 31 stations outside the national capital, including Kolkata, Mumbai, Chennai, and Chandigarh. Applicants working for the NCT of Delhi or the central government are eligible for the General Pool and are eligible for allotment. The NCT of Delhi, along with the city limits or areas declared by the Directorate of Estates' regional offices or the Central Public Works Department, is the eligible zone covered by the GPRA quarters in Delhi (CPWD).

E Sampada: GPRA eligibility

Applicants working in government offices in Delhi must have their location approved by the Cabinet Committee on Accommodation in order to be eligible for GPRA (CCA). In addition, they should be located within the NCT's boundaries.
For GPRA applicants working in government offices other than Delhi, their proposals should be approved by the CCA and forwarded to the directorate, with the joint secretary's approval, with information such as the officer's and department staff's status of office and eligibility for residential accommodation from any other pool.
All government employees who have access to a departmental housing pool are also eligible to apply for the GPRA. The applicant must, however, submit a certificate from their department stating that "no junior to the applicant has been given in turn allotment" from the department GPRA Delhi pool. Certificates that do not explicitly state these terms will not be accepted by GPRA Delhi.

GPRA: Grade pay and accommodation entitled for government quarters in Delhi

Type of residence	Grade pay/Basic pay (in Rs)
I	1,300, 1,400, 1,600, 1,650 and 1,800
II	1,900, 2,000, 2,400 and 2,800
III	4,200, 4,600 and 4,800
IV	5,400 to 6,600
IV (SPL)	6,600
V-A (D-II)	7,600 and 8000
V-B (D-I)	8,700 and 8,900
VI-A (C-II)	10,000
VI-B (C-I)	67,000 to 74,999
VII	75,000 to 79,999
VIII	80,000 and above

 

GPRA: Priority for accommodation allotment for government quarters in Delhi

Type of accommodation	Priority factor
Lower type – i.e., Type-I, II, III, IV	Date of joining service with the government of India.
Higher types of accommodation – i.e., Type IV (Special) to VI	1) Grade pay of the office.   2) Date from which the applicant is continuously drawing his present grade of salary. 3) Basic pay – i.e., officers with a higher pay shall have seniority in the waiting list. 4) Date of joining the service. 5) When the priority date, basic pay and date of joining in the service of two or more officers are the same, the officers retiring earlier will be accorded higher priority.

It should be noted that officers eligible for Type V and higher accommodation in government quarters in Delhi can also choose an accommodation that is below their entitlement but not lower than Type IV (Special). However, officers entitled for Type V-A and Type IV (Special) may also apply for Type IV accommodation in government quarters in Delhi.

E Sampada: Allotment procedure of GPRA

The GPRA allotments are based on a 'Unified Waiting List' for a specific type of accommodation. All applicants using E AWAS Delhi, including those waiting for initial allotment and change of accommodation, are grouped together on this waiting list. Allotments are made based on priority dates and seniority. Each applicant for central government quarters in Delhi is given two allotments in each type of housing, namely initial and change.

E Sampada: GPRA Allotment schedule

With effect from March 1, 2021, the bidding cycle will commence from the 1st to the 9th of every month. Those applying for the accommodation for central government quarters in Delhi should keep in mind that they should submit their applications according to the furnished timelines, to be considered in the following month. These timelines are for the following regions:

1. Lower types in Delhi (Type I to IV);
2. Higher types in Delhi (Type IV(S) and above); and
3. Regions (All types).

Therefore, all applicants using e sampada Delhi will have to update their profiles and get it approved by their respective admin officers, by the last day of the previous month.

E Sampada: Duration for the bidding of GPRA houses

Bidding for GPRA houses is from  1st of every month  to  9th of every month up to 5 pm.

E Sampada: How to apply for government quarters in Delhi?

All government employees need to apply for allotment of houses online by e sampada login only. Follow the procedure step-by-step, to apply for central government quarters in Delhi:

Step 1: Visit the e Sampada portal and click on ‘Government Residential Accommodation’.

Step 2: Applicants need to submit the Login ID request form on the e Sampada website. Once registered, use your e sampada login through your registered mobile number or official e-mail ID, or through the details received in your mailbox.

Step 3: Once you are logged in, you will be able to fill the DE-II form and follow the procedure.

Step 4: Fill the applicant form and the DE-II form. The form will be verified online on e-Sampada by the administrative division of the eligible offices.

Step 5: Once accepted, the application will be included in the next month’s waiting list for all eligible types of accommodation.

Step 6: After an allotment of accommodation is made, the allotment letters will be received by the allottees online and the individual allottee shall submit his acceptance online, within a period of eight days, by filling up the ‘Acceptance Form’ available on e Sampada.

Applications through e Awas

If you are applying through e Awas with the help of an e Awas login, all applications will have to be directed through the ‘Automated System of Allotment’ (ASA) using the DE-2 Form, for the cities where the ASA is available on the website of the Directorate of Estates. This application should be made, only after regular appointment/joining, or transfer at the place of posting in the ministries, departments or offices of the government and other organisations, declared eligible for GPRA. Follow this step-by-step procedure to apply:

Step 1: Visit the GPRA portal and click on the region, where you want to apply for accommodation.

Step 2: Create your e Awas GPRA login through e Awas by filling up a form.

Step 3: Use this directorate of estates e Awas login ID and password and fill the DE-2 Form.

Step 4: Take a print of this form and get it forwarded by the applicant’s office to the DoE.

Step 5: Once the DE-2 Form is submitted, the applicant’s account will be activated and included in the waiting list, for submitting the preferences of houses in e Awas and to make required changes in the preferences, as and when required.

Note: The applications received up to the last day of the month are included in the waiting list of the subsequent month. Also, the Aadhaar number is compulsory, for applying for GPRA.

E Sampada: Allotment letter and authority slip

All allotment letters are issued online, and acceptance must be completed using the 'Acceptance Form' found on e Awas and e Sampada. When the Acceptance Form is verified and accepted by the office, an authority slip and a licence fee bill are generated online and emailed to the allottee. Once the allottee receives the physical occupation report for the allotted accommodation, a revised licence fee bill will be emailed to the allottee.

Precautions to be taken while taking possession of the GPRA flat

1. The allottee should take note of each and every item of fitting/furnishing provided in the flat, to avoid inconvenience at later stage.
2. Each deficiency, damage should be brought to the notice of the CPWD and should be duly acknowledged.
3. The allottee should put their own lock after the handover.
4. The allottee should obtain the Physical Occupation Report, signed by the junior engineer, CPWD.
5. The allottee needs to approach the municipal authorities concerned, to secure water and electricity connection for the allotted house.
6. Rent will be charged from the date of occupation or the eighth day from the date of allotment letter, whichever is earlier. The licence fee will be charged from the date of handing over of the accommodation to the allottee, in case the CPWD certifies that the house is not fit for occupation.

E Sampada: Procedure for change of accommodation

An applicant can only apply for a change of accommodation in the same type that he received from e Sampada. However, in some types of accommodations, only one change is permitted. An allottee seeking changes must submit an online application in the prescribed form, and a hard copy of the same application must be forwarded by his office to the IFC, DoE, Nirman Bhawan, New Delhi, or at the regional offices located throughout the country. During the bidding period for a specific type of accommodation, the applicant can also give preferences for areas online.

The allottee must submit his acceptance for a change of accommodation within eight days of receiving the allotment letter and vacate the previous unit in his possession within 15 days of occupying the new accommodation. If the allottee fails to vacate the home within the specified time frame, the allotment may be cancelled, as well as eviction proceedings initiated.

E Sampada: GPRA allotment of Type VII and VIII accommodations

The Urban Development Minister allots all GPRA Type VII and VIII allotments after considering the necessity and sensitivity of the post. Applications for such accommodations can also be made online using the DE-2 Form, which is then forwarded to the Department of Education for verification. The procedure is the same as it is for other types of GPRA accommodation.

E Sampada: GPRA allotments quotas and pools

There are a number of quotas and pools, for allotments under GPRA:

1. Secretaries pool: Around 70 Type VII houses in different areas of New Delhi are available for online allotment to the secretaries of the government of India through ASA.
2. Tenure officers’ pool: A number of accommodations are meant for officers of All India Services (IAS, IPS, etc.) who are on duty with the government of India on a tenure basis.
3. Tenure pool: A number of housing options are maintained for Non-All India Services Officers on central deputation under the Central Staffing Scheme.
4. Lady officers’ pool: Some accommodations are maintained separately for married and single lady officers. The lady officers are also eligible for the general pool. However, change of accommodation to a lady officer is allowed only against the Lady Officers’ Pool.
5. Legal officers’ pool: Around 10 houses are maintained for law officers of the government of India, such as solicitor general, additional solicitor general and attorney general.
6. Press pool: Around 100 accommodations are maintained for journalists and press cameramen. These allotments are made on recommendations from the Information and Broadcasting Ministry. Professionals drawing salary up to Rs 20,000 per month are placed in Category I and are eligible for Type IV accommodation. Similarly, those who have salary between Rs 20,000 and Rs 40,000, are placed in Category II and are eligible for Type IV (Special) accommodation.
7. Artists’ pool: Under this quota, around 40 houses are maintained for eminent artists, to be recommended by the Ministry of Culture.

E Sampada: out-of-turn allotments under discretionary quota

Discretionary allotments are made on medical, security, and functional grounds, and are one type below the applicants' GPRA entitlement. Priority is given to the first floor in central areas and any floor in non-central areas. These allotments are made at the request of government officers and are limited to a total of five houses of each type in a calendar year.

Directorate of estates: Surrendering accommodation allotted under GPRA

An allottee may surrender the GPRA in his occupation by notifying the Directorate of Estate at least two days before the date of departure. The residence will be cancelled on the 11th day after the day the letter is received by the directorate, or on the date specified in the letter, whichever is later. If the applicant fails to provide adequate notice, he must pay the licence fee for 10 days, or the number of days by which his notice falls short of 10 days, provided that the Directorate of Estates may accept a notice for a limited time.

Vacating premises after retirement/dismissal/resignation 

Event	Period of retention and licence fee applicable (SR 317-B-11)	Period of retention and licence fee applicable (SR 317-B-22)
Resignation, dismissal, removal from service, termination of service, or unauthorised absence	1 month at normal licence fee	No retention is admissible
Retirement (including voluntary retirement) or terminal leave	(1) In case of accommodation allotted prior to July 1, 2013: Two months at normal rate, two months at twice the normal rate, two months at four times of normal rate, two months at six times of normal rate. (8 months)   (2) In cases of accommodation allotted on or after July 1, 2013: Two months on normal rate, two months on twice the normal rate and two months on four times of normal rate. (6 months)
Death of the allottee	12 months at normal rate	12 months at normal rate
Transfer to a place outside Delhi	Two months at normal rate	Six months at double the normal rate
Transfer to an ineligible office in Delhi	Two months at normal rate	Six months at double the normal rate
On proceeding on foreign service in India	Two months at normal rate	Six months at double the normal rate
Temporary transfer in India or transfer to a place outside India	Four months at normal rate	Six months at double the normal rate
Leave (other than refused leave, terminal leave, medical leave, maternity leave)	Four months at normal rate	Six months at double the normal rate
Study leave in or outside India	(a) In case the officer is occupying an accommodation below his entitlement: For the entire period of study leave at normal rate.   (b) In case the office is occupying an entitled type of accommodation: Alternate accommodation of one type below is allotted on expiry of six months, at normal rate.	Not admissible
Deputation outside India	Six months at normal rate	Six months at double the normal rate
Leave on medical grounds	Full period of leave at normal rate	Not admissible
On proceeding for training	Full period of training at normal rate	Not admissible

The allotment is cancelled or deemed cancelled, after the expiry of the concessional period of retention, as permissible under the rules, after an allottee ceases to be on duty in an office eligible for government accommodation.

List of cities with GPRA

North	East	South	West	Central	North-east
Delhi	Kolkata	Chennai	Nagpur	Agra	Agartala
Shimla	Patna	Bangalore	Mumbai	Prayagraj	Gangtok
Chandigarh		Calicut	Pune	Bareilly	Guwahati
Ghaziabad		Cochin	Goa	Bhopal	Imphal
Faridabad		Hyderabad	Rajkot	Indore	Kohima
Dehradun		Secunderabad	Bikaner	Kanpur	Shillong
Srinagar		Mysore	Jodhpur	Lucknow	Silchar
		Port Blair	Jaipur	Varanasi	Siliguri
		Trivandrum
		Vijayawada

 

E Sampada: GPRA offerings available

 

Total GPRA units	1,09,474
Total localities	340
Total cities	70
Total guest houses	62
Total office space	1.25 crore sq ft

A user can book the following spaces through E Sampada:

1. Venue booking: Currently, 5 Ashoka Road and Vigyan Bhawan in Delhi, can be booked online through E Sampada. Other locations include Kidwai Nagar Lawns and Fagli Club, Shimla.
2. Office accommodation booking: The Directorate of Estates administers the allotment of office accommodation at Delhi and other locations. The office spaces are allotted to eligible central government offices, based on the availability of space. The offices could be booked through E-Parisar
3. Booking of shops/markets: The Directorate of Estates also manages the allotment and ownership rights of INA Market, as well as the newly-constructed markets in New Moti Bagh and Kidwai Nagar (east).