Navodaya Vidyalaya Samiti instructions on maintaining Service Books

नवोदय विद्यालय समिति
Navodaya Vidyalaya Samiti
शिक्षा मंत्रालय, भारत सरकार
Ministry of Education, Government of India
(स्कूल शिक्षा और साक्षरता विभाग)
(Department of School Education & Literacy)
बी-15, इन्‍स्‍टीट्युशनल एरिया, सेक्‍टर 62, नोएडा
B-15, Institutional Area, Sector-62, Noida
गौतम बुद्ध नगर, उत्‍तर प्रदेश – 201309
Gautam Budh Nagar, Uttar Pradesh -201309
URL: www. navodaya.gov.in

F.No. K-72/16-NVS(Admn.)1/60

Dated: 19.01.2022

To

The Deputy Commissioner,
Navodaya Vidyalaya Samiti
All Regional Offices/NLIs

Sub: Maintenance of Service Book of the NVS employees – reg.

Sir / Madam,

It has been brought to the notice of this Office that in certain cases, the service book of employees is not properly maintained and not updated from time to time. Further, it was also reported that incomplete service books were forwarded to the new place of posting and in some cases, the service books were not even forwarded and as a result, new service books were opened without the service history of the previous posting which had deprived the employees of getting retirement benefits for their past services rendered. The competent authority has taken a very serious note of this and directed that the service books of all the employees are to be maintained and updated timely and properly.

Accordingly, the following instructions are given for effective maintenance of service books: –

1. The service book should be opened on the same date on the initial joining of every employee and all the relevant details are to be entered into the service. book by the dealing officials and certified by the officers concerned.
2. Updating of service books is to be done on a day to basis. The updated service book must be shown to every employee at least twice in a year, preferably in the month of January / July and the employee concerned must verify the entries and acknowledge the same by affixing his/her signature with the date and mentioning “No Change”, if entries are found correct. In case of any discrepancies, the same may be verified and necessary corrections may be carried out by the concerned Officer/ Dealing Assistant immediately after verifying the relevant documents/ records.
3. In case of any change in place of posting (on account of transfer/ Promotion / direct recruitment), an updated & completed service book should be forwarded to the new place of posting by the parent Vidyalaya/ Office within a week from the date of relieving of the employee concerned.
4. Service Books should also be digitised for easy reference and to avoid problems in case of loss of Service Books.
5. The details of maintaining a service book at the different levels are furnished below: –

6. A certificate regarding confirmation of availability and updation of service Books for all employees is to be sent every year to Regional Office by JNVs. A consolidated intimation stating completion of the updation of service books of employees of JNVs and ROs is to be sent to the Establishment-III Section of NVS (Hqrs.) and Deputy Commissioner (Admn) respectively. Deputy Commissioners of NLI will directly submit the certificate in this regard to the Deputy Commissioner (Admn.). This exercise is to be completed in the month of May every year.

This issues with the approval of Competent Authority.

Yours faithfully,
[Raghuvendra Kumar]
Assistant Commissioner (Admn)

Copy to:

1. Consultant (E-III), NVS Hars. – with a request to kindly ensure compliance with the above instructions in respect of the employees of JNVs.
2. The Principal of all Jawahar Navodaya Vidyalayas
3. AC(IT), NVS hqrs. – With the request to kindly upload this on the website of the Samiti.