04 Jan, 2023 6:33a.m.

Railway staff who quit within 3 years of study leave must refund


RBE No. 171/2022


No 2011/F(E)III/2(2)/3

New Delhi, Dated: 29.12.2022

The General Managers/Principal Financial Advisers,
All Zonal Railways/Production Units etc.,
DGs of RDSO and NAIR.

Sub: Study Leave Rules – clarification reg.

In terms of Rule 14 of the Study Leave Rules contained in Appendix -V of the Indian Railway Establishment Code (IREC) Vol-I(1985-Edition), if a Railway servant resigns or retires from service or otherwise quits service without returning to duty after a period of study leave or within a period of three years (eight years in the case of Railway Medical Service Officer who has been granted thirty six months study leave under sub-rule (2) of rule (2)) after such return to duty, he shall be required to refund;

(i) the actual amount of leave salary, cost of fees, traveling and other expenses, if any, incurred by the Railways; and

Also Read: Study Leave Rules : Amendment to Appendix V of the Indian Railway Establishment Code

(ii) the actual amount, if any , of the cost incurred by other agencies such as foreign Governments, Foundations and Trusts in connection with the course of study, together with interest thereon at rates for the time being in force on Government loans, from the date of demand, from his resignation is accepted or permission, to retire is granted or his quitting service otherwise.

2. In this regard, references have been received from various Railways seeking the details of the “Government Loan”, the rate of interest of which is to be considered for charging the interest on the actual amount to be refunded by the Railway servant. Since, DoP&T is the nodal Department on CCS(Leave) Rules, the matter was referred to them, who in turn asked M/o Railways to consult D/o Expenditure(M/o Finance).

3. After such due consultation, Board (MF & CRB) have considered the matter and decided as follows :

(i) The ‘Advances’ admissible to Government employees will be taken as ‘Government Loan’ as provided in Rule 14 of the Study Leave Rules contained in Appendix-V of IREC Vol I.


(ii) The highest rate of interest prevailing on specific Advance at the relevant time will be taken as the ‘rate of interest’ for calculating the dues recoverable under Rule 14 of the Study Leave Rules.

(G.Priya Sudarsani)
Director, Finance (Estt.)
Railway Board..
New Delhi-110001.

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