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Government of India
Ministry of Personnel, Public Grievances and Pensions (Department of Personnel & Training)
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Note:- While due care has been taken to compile this document, however, if any omissions or correction are noticed, the same may be brought to the notice of the Department of Personnel & Training.
All posts are required to be filled in accordance with the prescribed procedure, in terms of the Recruitment Rules (RRs) and on a regular basis. However, at times, for reasons beyond the control of the Cadre Controlling Authority/Administrative Ministry/ Department, it may not be possible to make regular appointments/promotions in the normal course. While such posts should ideally be kept vacant till they can be filled on regular basis, in exceptional circumstances, where a post cannot be kept vacant for functional reasons/exigencies of work, or where ‘Deputation as an alternative method of recruitment has not been prescribed in the RRs, the post may be filled up on ad-hoc basis as the last resort. Thus, ad-hoc appointment/promotions are to be made in rare cases, in order to meet the functional requirement of the organisation while keeping the policy imperative that all posts have to be filled on regular basis. While making ad-hoc appointment/promotion, it may be noted that persons appointed on ad-hoc basis to a grade are to be replaced by persons approved for regular appointment by Direct Recruitment, promotion or deputation, as the case may be, at the earliest opportunity.
[Para 3.1 of O.M. No. 22011/5/86-Estt.(D) dated 10.04.1989 and para 4 of O.M. No. 28036/1/2012-Estt (D) dated 03.04.2013]
[Para 2(iii) and para 3(i) of O.M. No. 28036/8/87-Estt.(D) dated 30.03.1988]
vacant on functional grounds, the vacant post may be filled on ad-hoc basis.
[Para 2(v) and 3(iii) of O.M. No. 28036/8/87-Estt.(D) dated 30.03.1988]
[Para 3(ii) of O.M. No. 28036/8/87-Estt.(D) dated 30.03.1988]
[Para 2(i) of O.M. No. 28036/8/87-Estt.(D) dated 30.03.1988]
[Para 2(ii) of O.M. No. 28036/8/87-Estt.(D) dated 30.03.1988]
Controlling Authorities are required to take advance action for reporting direct recruitment vacancies to the recruiting agency for timely filling up of these vacancies. Further, in terms of DoPT OM No.22011/4/2013-Estt(D) dated 08.05.2017, the Vacancy Year has been changed to calendar year wise with effect from 2019. Consequently, all Cadre Controlling Authorities are required to calculate vacancies falling under each method of recruitment i.e. promotion quota and direct recruitment quota for the entire vacancy year. It would therefore imply that the Cadre Controlling Authorities would correctly calculate all direct recruitment vacancies and thereafter report, all the vacancies so calculated falling under direct recruitment quota in a particular vacancy year, to the recruiting agency (UPSC/SSC) for selection. Hence, the occasion for continuation of ad-hoc promotion or for making fresh ad-hoc appointment/promotion should not arise, due to under reporting of direct recruitment vacancy.
{until candidates recommended by UPSC/SSC are available} rather than fill the post on ad-hoc basis.
[Para 2(iv) of O.M. No. 28036/8/87-Estt.(D) dated 30.03.1988 and O.M. No. 28036/1/2001-Estt.(D) dated 23.07.2001]
[Para 4(iii)(a)&(b) of O.M. No. 28036/8/87-Estt.(D) dated 30.03.1988]
[Para 4(ii) of O.M. No. 28036/8/87-Estt.(D) dated 30.03.1988]
30.04.1983. Reservation in promotion in general have to be considered in accordance with provisions of DoPT’s O.M. No. 36012/16/2019-Estt. (Res.) dated 12.04.2022.
[Para 4(iii)(c) of O.M. No. 28036/8/87-Estt.(D) dated 30.03.1988]
[Para 6 of O.M. No. 28036/1/2001-Estt.(D) dated 23.07.2001,
[Para 2 of O.M. No. 28036/3/96-Estt.(D) dated 27.08.1996]
[Para 4(v) of O.M. No. 28036/1/2001-Estt.(D) dated 23.07.2001]
[Para 5 of O.M. No. 28036/1/2001-Estt.(D) dated 23.07.2001 and OM No. 28036/2/98-Estt.(D) dated 23.02.1999]
[O.M. No. 22011/3/75-Estt.(D) dated 29.10.1975,
Para 1 of O.M. No. 28036/1/2001-Estt.(D) dated 23.07.2001 and Para 5 of O.M. No. 28036/1/2012-Estt (D) dated 03.04.2013]
required. Reference to DoPT in this regard may be made alongwith proper justification and detailed information as per the prescribed proforma circulated vide OM No. 28036/3/97-Estt.(D) dated 26.08.1997 at least two months in advance before the expiry of the one-year period. If the approval of DoPT to the continuance of the ad-hoc arrangements beyond one year is not received before the expiry of the one-year period the ad hoc appointment /promotion shall automatically cease on the expiry of the one-year term.
[Para 4(i) of O.M. No. 28036/8/87-Estt.(D) dated 30.03.1988, O.M. No. 28036/3/97-Estt.(D) dated 26.08.1997 and
Para (6) of O.M. No. 28036/1/2012-Estt (D) dated 03.04.2013]
[Para (1) of O.M. No. 28036/01/2007-Estt.(D) dated 14.11.2007]
(k) In terms of DoPT’s O.M. No. 39036/02/2007-Estt(B) dated 14.11.2008, Ministries/Departments are to comply with the regulation-4 of the UPSC (Exemption from Consultation) Regulations, 1958, which provide that if a temporary or officiating arrangement made by ad-hoc appointment to a post falling within the purview of UPSC is likely to continue for a period of more than one year from the date of appointment, the Commission shall immediately be consulted in regard to filling up of the post. Requisite monthly and six-monthly returns, in terms of DoPT’s OM No. 39021/1/94-Estt.(B) dated 22.07.1994, are to be submitted by the Ministries/Departments to the Commission showing all such Group 'A' and ’B' Gazetted appointments and promotions made without reference to the Commission as per the time schedule prescribed so as to effectively monitor the ad-hoc appointments being resorted to by various Ministries/Departments without consulting the UPSC.
APPENDIX
Sl. No. |
Office Memorandum No. and date |
Brief Subject |
1. |
Ad-hoc Appointments do not bestow any claim on the person for regular appointment |
|
2. |
Ad-hoc appointments – Revision of instructions on |
|
3. |
Ad-hoc appointment on deputation terms |
|
4. |
Ad-hoc appointments – Information |
|
5. |
Ad-hoc promotion – prescribing of sealed cover procedure |
|
6. |
Restriction on regularisation of ad-hoc appointment |
|
7. |
Ad-hoc appointment – Delegation of powers to make ad-hoc appointment/promotion in Group ‘C’ and ‘D’ posts upto 3 years |
|
8. |
Ad-hoc Appointment/Promotion – Review of |
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